Solidarities International Job Recruitment for Deputy Finance Coordinator

Solidarities International
Solidarities International

Solidarities International Job Recruitment for Deputy Finance Coordinator – This is to inform everyone about the current job recruitment open to qualified individuals who are interested. Kindly go through and click the link below.

Solidarities International is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 40 years the association has focused on meeting three vital needs – water, food and shelter. SI is present in North-East Nigeria since 2016 and is currently operating in 4 bases across Borno State (Maiduguri, Monguno, Ngala, and Dikwa) with outreach capacities across all BAY States through its emergency component. Currently, SI carries out emergency / post – emergency programs in FSL & WASH sector in North-West Nigeria where limited actors are currently present

We are recruiting to fill the position below:

Job Title: Deputy Finance Coordinator

Location: Maiduguri, Borno
Employment Type: Full-time
Contract Start Date: Projected contract duration is 12 Months – with possible extension.

Mission

  • The Deputy Finance Coordinator supports the Finance Coordinator in processing accounting and financial transactions, as well as in all tasks requested.
  • He/she is responsible for implementing and monitoring, in close collaboration with the Finance Coordinator, the financial procedures on the different bases.
  • The Deputy Finance Coordinator manages the finance team at Coordination level and supervises the Financial / Administrative teams in the bases with the support and under the supervision of the Finance Coordinator.
  • He/she manages the cash processes (cash transfer, donor payment…) at mission level under the supervision of the finance coordinator.
  • He/she takes on parts of the functions of the finance coordinator in case of absence.

Roles

Financial and Budgetary Management:

  • Monitor enforcement of finance process implementation at mission level and propose improvement to be validated by the Finance Coordinator
  • Lead the monthly budget follow up process for validation of the Finance Coordinator:
    • Ensure the cycle is implemented on the mission as per Solidarités International standard
    • Prepare monthly forecast of costs managed by Coordination and Coordination costs.
    • Consolidate and analyse budget follow up and allocation board at mission level based on base inputs
  • Support the Finance Coordinator in the preparation of institutional donor and authorities’ financial documents:
    • Draft proposal based on base inputs as per donor or authorities’ requirement.
    • Prepare financial reporting as per donor or authorities requirement.

Accountancy Management of the Mission:

  • Monitor enforcement of accountancy process implementation at mission level and propose improvement to be validated by the Finance Coordinator
  • Overview and provide technical assistance to the team on daily operation
  • Follow up SAGA parameters updates and ensure the implementation of the software at mission level
  • Validate the monthly accountancy of the mission, report and follow the validation of the pack with HQ:
    • Final cross check of the accountancy pack
    • Liaison with the HQ and focal point for feedback on HQ cross check
  • Oversee the yearly accounting closure preparation for validation of the Finance Coordinator:
    • Final cross check of the accountancy of the past year
    • Review the annexes and documentation necessary as per Solidarites International standard
  • Oversee the accountancy archiving at mission level:
    • Ensure that all vouchers are cross checked and in line with Solidarites International standard
    • Ensure that archives are sent to coordination and HQ as per Solidarites International standard
  • Oversee the preparation of audit at mission level for validation of the Finance Coordinator:
    • Ensure that all transactions documents are prepared and in line with Solidarites International standard
    • Prepare any additional requirement from the finance department in links with audit.

Cash Management:

  • Monitor enforcement of cash supply system and cash security at mission level and propose improvement to be validated by the Finance Coordinator
  • Validate the cash flow request of the mission, report and follow transfers with HQ:
    • Final cross check of monthly cash flow forecast for the mission
    • Liaison with the HQ and focal point for internal transfer tracking
  • Overview and provide technical assistance to the team on cash supply to the base
  • Overview and provide technical assistance to the team on bank relationship.

Administrative Follow Up:

  • Ensure completion of paper and digital filing, supervise the back up of finance files
  • Respect of the administrative calendar
  • Supervise the yearly mailing of finance files to HQ.

Legal Follow Up:

  • Follow the evolution of finance related national laws and policies
  • Supervise reconciliation between HR information and tax payment.

Team Management:

  • Supervision and training of the base administrators
  • Do regular field visits on the different bases
  • Ensure minimum staffing levels for the administrative service during periods of absence
  • Support the Finance Coordinator in the definition of the needs and in the recruitment of the coordination finance team
  • Train, support and evaluate the Finance team in Coordination
  • Provide technical support to the finance teams at base level, conduct regular field visits and support the Finance Coordinator in the preparation of general finance meeting.

Reporting/Communication:

  • Report on a weekly basis to the Finance coordinator, compile internal reporting at mission level for the finance department and participate in the monthly meeting and reporting of the mission
  • Establish and maintain relationships with the administrative stakeholders at national level (NGO & INGO, administrative local authorities)
  • On request, participate in meetings (donor, authorities, NGO forum) and workshops relating to his/her field of activity and write up minutes to the Finance coordinator.

Requirements

Technical Competencies:

  • At least of 3 years’ professional experience in similar position in finance and accounting role with an INGO
  • Education: B.Sc. in Accounting, Business Administration, or Finance related courses
  • Strong experience in budget management.
  • Knowledge of finance related laws, policies and donor procedures.

IT Skills:

  • Knowledge of Saga is strongly appreciated
  • Microsoft software practice, sound excel skills.

Personal Abilities:

  • Dynamic, organised, methodical, team player, sound communication skills
  • Fluent in spoken and written English, Hausa is a plus
  • Reliable, honest, resistance to stress, capacity to delegate and manage, initiative and autonomy, capacity to prioritize tasks, ability to work under tight deadlines, etc.

What We Offer
Salary + Transport, Leave & housing allowance + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance – covering death and permanent disability), etc.

Application Closing Date
4:00 PM: 25th May, 2022.

How to Apply

Interested and qualified candidates should:
Click here to apply online

Note

  • Select Deputy Finance Coordinator, fill the form and attach your CV and motivation letter.
  • The CV attached must be named with your first name and surname.
  • Solidarités International reserves the right to select a candidate and finalize the recruitment before the application closing date.

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